Smart OCR
AI-powered document scanning that extracts structured data from rate confirmations, bills of lading, PODs, and invoices.
Supported Documents
Smart OCR processes four categories of freight documents. Upload a file and the system identifies the document type automatically, then extracts the relevant fields.
| Document Type | Extracted Fields |
|---|---|
| Rate Confirmation | Broker name, rate, origin, destination, pickup/delivery dates, equipment type, reference numbers |
| Bill of Lading (BOL) | Shipper, consignee, commodity, weight, piece count, BOL number, special instructions |
| Proof of Delivery (POD) | Delivery date/time, receiver name, signature status, exceptions, reference numbers |
| Invoice | Invoice number, amount, line items, payment terms, remit-to address, due date |
How It Works
Upload a PDF, JPEG, or PNG file up to 10 MB. The OCR engine runs text extraction and field detection, then returns each extracted value with a confidence score between 0 and 100. Fields scoring above 90 are auto-accepted. Fields below 90 are flagged for manual review.
Tip
Applying Data to Loads
After reviewing extracted fields, click Apply to Load to write the data into the corresponding load record. The system matches documents to loads by reference number, BOL number, or broker name. If no match is found, you can manually select the target load.
File Format Support
| Format | Max Size | Notes |
|---|---|---|
| 10 MB | Single and multi-page supported | |
| JPEG | 10 MB | Recommended resolution: 300 DPI or higher |
| PNG | 10 MB | Recommended resolution: 300 DPI or higher |
Batch Upload
Upload multiple documents at once from the Documents tab. Each file is processed independently and queued for review. The review queue shows all pending extractions sorted by upload time.
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